Meeting Date: 18th September 2023
Venue: Mendham Primary School
Time: 7.00pm
- Present
- Neil Marsden, Jimmy Kent, Richard Mattocks, Les Doel, Sheila Preston, Dean Clarke, Steve Smith
- Absent
- Mark Shortt
- In attendance
- Clerk: Liz Frere-Smith, L Hadingham
| Item | Agenda Point | Action |
|---|---|---|
| 1. | Public Forum & Reports from Councillors Meeting was well attended including members of the community. Lively discussion followed regarding many of the items on the agenda. |
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| 2. | Welcome and Apologies MS - Apologies |
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| 3. | Declarations of interest and any dispensations allowed - None | |
| 4. | Minutes of previous meeting Clerk presented July2023 minutes which were agreed as correct. |
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| 5. | Matters arising not covered by the agenda NM had met with Anglian water and they had agreed to fund the digging of the ditch to try and alleviate some of the village flooding. The work had been undertaken by Barry Day and funds received from Anglian Water. EFS confirmed the legal position of the car park. There currently has been no answer from the solicitors regarding access concerns and also completing the surfaces. |
NM to meet with Anglian Water. EFS to contact enforcement department to add pressure to get the car park completed. |
| LH suggested £250 from the pride of place award and £500 from her community grant to support the car park improvements. Richard Smith from SCC introduced himself via email covering for Peter Gould current absence. Best kept village sign is loose. Trees overhanging in the car park and were causing a nuisance to the neighbouring house. |
EFS to pass on email details RM to get tree surgeons quotes |
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| 6. | Finances Current balance £18795 Cheques for approval – B Day £480 £138.62 Election charges £110.00 Website HMRC refund £4236.12 £4222 Precept £480 Anglian water |
NM and MS to complete ID checks for Barclays mandate update |
| 7. | Planning No new planning applications received Some applications are still outstanding. Conversation followed regarding the installation of an electric point and driveway at Studio Corner as the decision is still outstanding. Planning application had been withdrawn regarding the lights around the ménage at Panorama but the suspicion was that an alteration to the specification of the lights was being amended. |
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| 8. | Car Park Surfacing has now been completed and has improved the centre of the village. LD would like to plant a tree and is prepared to do the maintenance and upkeep Community member would like to plant some garden areas to improve the aesthetics of the carpark but would need additional help with the digging. A working party was suggested or employing a local gardener to do this part of the work. RM and DC suggested that the PC employs a gardener to upkeep the carpark and centre of the village to ensure that rubbish doesn’t gather and the car park look unsightly once more. Several names were suggested and it was agreed circa 3 hours per month would be needed to keep on top of the central areas. |
EFS to approach local gardeners for prices and interest. |
| 9. | Correspondence All forwarded on to members. |
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| 10. | Any Other Business Jo Howell expressed an interest as clerk and EFS would support a hand over and remain as a community member. Members were pleased with the new appointment. Increased number of dog bins was still high on the agenda and maybe one towards the Mendham end of the village rather than the Withersdale end would be useful. Agenda point next meeting re Electric charging point for the village. Sharing out of the roles/jobs of the Parish Council needs completing and a suggested list to be discussed next meeting. JK raised that the trees needed clearing by the waterways as the water was being held up and would cause flooding. |
EFS to contact JH regarding role and responsibility EFS to check cost of dog waste bins. Suggested entry in Six Sense to ask the community where they would find them most useful NM/RM to agree draft proposal of roles |
| 11. | Date of meetings Nov 20th 2023 7pm Jan 15th 2024 7pm Mar 18th 2024 7pm |
The meeting closed at: 8.10
Signed by Chair: …………………………………………………. Date: ………………………...........