Meeting Date: 18 March 2024
Venue: Mendham Primary School
Time: 7.00pm
- Present
- Neil Marsden, Jimmy Kent, Richard Mattocks, Mark Shortt, Les Doel, Sheila Preston, Dean Clarke, Steve Smith
- In attendance
- Clerk: Liz Frere-Smith
1. Public Forum & Reports from Councillors
Member of the public raised concern with suggested planning within Withersdale. NM informed her to check the MSDC planning portal where she would be able to submit comments.
Ensure public meeting is held if the planning application is submitted.
2. Welcome and Apologies
3. Declarations of Interest and Any Dispensations Allowed
None
4. Minutes of Previous Meeting
Clerk presented January 2024 minutes which were agreed as correct.
Send to Website for upload
5. Matters Arising Not Covered by the Agenda
None
6. Finances
Nothing raised and clerk on annual leave.
Cheques to be completed for new year donations
7. Planning
No new planning applications received. Some remain outstanding for decision.
Ongoing planning dispute at Bert’s Barn between neighbouring properties. NM had tried to meet to discuss the plans.
SP concerned with the conversion of the coal store which borders her garden.
8. Car Park
Include on next agenda
Waiting for Shane Tappin to provide quote for line marks and considered that Easter would be a good time to get these completed. – No update provided
Tony Eden currently in hospital so gardening contract hadn’t been arranged. Carry item forward to next meeting. Clerk to draw up suggested letter of requirements
Include on next agenda
9. Correspondence
All forwarded on to members.
10. Any Other Business
Clerks contract to be drawn up. Copy from previous one held on record.
A question was raised about the sand and stones that were over the road following the last bout of heavy rain. LD raised concern that nothing further had been done to address the flooding within the village and members hadn’t done anything to help. DC corrected him and said that several members and villagers had helped to clear the sand and other aspects too.
It was decided that there was little more that the PC could do other than continue to raise the issue with MDSC.
Village sign needs repair and is currently dangerous. It was decided to remove it and see how expensive the repairs will be.
Post box is going to be moved to the corner near the village notice board. This will take a while as planning permissions will be required.
Village Hall have reported that the defibulator will soon be obsolete. Training would be useful in using the defib machines.
Member of public had commented on the ugly pallet sign that was at the bottom of Studio Landa hill. This was believed to belong to the village hall (possibly) and it was decided to remove the pallet and if necessary the VH should advertise events in the village sign.
Bulbs to be planted
Footpath across Sheldrake fields had been blocked.
Road by the church – who owned it and who was responsible for the upkeep as it is full of huge potholes.
RM raised the clearing of the culvert at the top of the hill and members should take it in turns to clear it to keep the water flowing.
Abandoned car in carpark in Withersdale.
Fires have started once more at Withersdale and these need to be reported to environmental health.
- Update previous clerk contract for approval at next meeting. Complete SALC payroll request once completed.
- Email Suffolk highways to request clearance
- Include on next agenda.
- Clerk to check to see if there are any grants available to fund a replacement. Clerk to see costs
- Check with LH as she had previously suggested that her locality budget could be used to provide planters within the car park.
- DC to see if he was able to walk the path.
- Clerk to check with Suffolk Highways if they were responsible.
- Check to see the number plate was still there and report if possible. UPDATE vehicle has been removed.
LD asked for clarity of how the ditch install was going on Mundy’s Lane. He would speak to G Kent to assess progress.
11. Date of Meetings
20 May 2024 AGM and Parish Meeting
15 July 2024
16 September 2024
18 November 2024
Book village hall or enquire if it was possible to use the Alfred Munnings Pub as it is closed on a Monday and would this make it allowed.
The meeting closed at: 8.30pm
Signed by Chair: …………………………………………………. Date: ………………………...........