Meeting Date: 17th July 2023
Venue: Mendham Primary School
Time: 7.00pm
- Present
- Neil Marsden, Jimmy Kent, Richard Mattocks, Mark Shortt, Les Doel, Dean Clarke
- Absent
- Sheila Preston
- In attendance
- Clerk: Liz Frere-Smith, L Hadingham
1. Public Forum & Reports from Councillors
Planning meeting attended by several members of the public re DC 23 02964 EFS to submit comments prior to close
2. Welcome and Apologies
SP
PG
3. Declarations of Interest and Any Dispensations Allowed
None
4. Minutes of Previous Meeting
Clerk presented Jan 2023 minutes which were agreed as correct. LD voiced concern over continue flooding and lack of action by the authorities.
5. Matters Arising Not Covered by the Agenda
Ongoing concern about flooding in the village. NM had met with James at the Mill and he was unable to clear the ditch this time. NM to meet with Anglian Water during the week to discuss the ongoing issues and see what could be the solution.
Concern that the school car park still had not been completed. EFS to contact school re legal process to hand over carpark
6. Finances
Cheques for approval – S Tappin £2200 for deposit of car park resurfacing
Village Hall £24 AGM costs
Mendham School – £10 Hall costs
Annual accounts approved and waiting to be audited.
7. Planning
All planning applications distributed and comments to be submitted re Panorama. EFS to submit comments
EFS informed regarding planning application on household property. A Marsden would distribute and co-ordinate any meetings and submit comments. AM to co-ordinate meeting and comments
8. Car Park
The contractor for the carpark had been decided and was due to start work 30th July 2023. Closure notices to be delivered to the residents. Car park should be completed prior to the 6th August but allowed for inclement weather. EFS to print notices
Working party would be required prior to the start date to trim hedges and trees.
9. Correspondence
All forwarded on to members. LH enquired if the summary version of her report was preferred.
10. Any Other Business
Village green hedge required trimming Working party would provide the man power
LD requested information regarding dog waste bins. Installation of new bins were thought to be in the region of £600 with ongoing emptying costs EFS to check minutes and inform TB.
LD made enquiry on behalf of resident regarding filling in of ditches EFS to check cost of dog waste bins
NM to try to attend the next Wakelyn’s meeting
Ocean Pit – The charity sought support of the local community to provide open access to this area.
PG – indicated that he would support village regarding speeding EFS to contact PG re speeding to see what he could offer
EFS had given notice as clerk but would like to remain as a member if that was approved. Clerk would assist with recruitment and ensure accounts were completed and a good hand over to new clerk.
Correspondence/notification received regarding burning of waste at Withersdale Hall Farm. JK confirmed that the fire was so large late one evening that he went to the farm as he thought the buildings may be on fire but it was obvious that it was rubbish being burnt in the yard so left without interacting. The smoke appears to be an ongoing problem in the village of Withersdale but the Fire Services had been called so therefore the hope was that it wouldn't happen again and this was not an area that the Parish Council had any jurisdiction over. Further monitoring regarding fires would be done and would likely to be reported by the villagers.
11. Date of Meetings
Sept 18th 2023 7pm
Nov 20th 2023 7pm
Jan 15th 2024 7pm
Mar 18th 2024 7pm
The meeting closed at: 8.10
Signed by Chair: …………………………………………………. Date: ………………………...........