Meeting Date: 20th March 2023
Venue: Mendham Primary School
Time: 7.00pm
- Committee Members
- Role: Present/Absent
- Dennis Pye
- Chair: Present
- Jimmy Kent
- Present
- Richard Mattocks
- Absent
- Neil Marsden
- Present
- Mark Shortt
- Present
- Les Doel
- Present
- Sheila Preston
- Present
- Dean Clarke
- Present
- Vacancy
In attendance: S Watling (Public)
Clerk: Liz Frere-Smith
- 1. Public Forum & Reports from Councillors
S Watling attended the meeting to request that the paper bin be returned to the carpark in Mendham village as she was currently recycling her papers at Harleston. It was explained that the council had, in error, left the bin at Withersdale Village hall and as there was more space there it seemed a good idea to leave it there.
Action: EFS to check that the paper income was still received for the community and discuss the possibility of having the bin returned to Mendham car park. - 2. Welcome and Apologies.
Chair welcomed all to the meeting. Apologies received from RM who had been called away for personal reasons at the last minute and Lavinia Hadingham. - 3. Declarations of interest and any dispensations allowed
Nothing declared. - 4. Minutes of previous meeting
Agreed as correct. - 5. Matters arising not covered by the agenda
It was agreed to contribute £250 to the Village Hall towards coronation celebrations.
Rubbish at No 18 was being cleared slowly although there was some concern that there was still quite a bit that remained.
Action: EFS to produce cheque payable to village hall.
EFS reported that the planning department had non concerns about the substandard driveway although the email was rather confusing. SP was in support of the resident being able to charge his car but other members felt that planning rules should be followed. Further pot holes were reported in the village. EFS reminded all that everyone is able to submit reports regarding the condition of the roads via the Mid Suffolk website.
Finances
Current balance of £17949 which includes
- Un-cleared cheque £35 RBL
- Un-cleared cheque £225 Insurance
- Cheque for £300 for Steve Smith for the notice board
- £250 donation for Coronation day
- Estimated salary costs £900
£4220.02 Parish Fund
£12218.98 CIL
Budget 2023/2024 submission had been accepted. This had a significant increase due to the possibility of election costs. Unfortunately this would be passed on to the residents as the existing balance had been decreasing over the last couple of years. The donations were consistent with previous years.
Planning
No new planning applications received. One outstanding decision regarding the driveway application.
Car Park
DC had requested additional quotes for drainage as part of the carpark project. The contractor had returned with a significant overall increase in price. All members agreed that a requote would be required and it would be easier to co-ordinate a workable slot within the summer holidays.
Action: DC to request more quotes.
Correspondence
All forwarded to members.
Any Other Business
EFS reported that the school was having significant heating installations during the summer period which may cause some disruption to the village. Urgent completion of nominations forms was required for the upcoming elections. The forms were required to be returned before 3rd April. A new chairperson would be likely.
Action: EFS would return the completed forms by the required date. Forms would be printed and left at the pub for ease of collection and drop off.
Road gritting bin was requested for next year to be positioned by the pub.
Date of Meeting
Next Meeting was the AGM. Time and date TBC provisionally booked for 15th May 2023.
Action: Confirm booking date of AGM venue.
The meeting closed at: 7.52pm
Signed by Chair:
Date: